Every category where a model named When I Work for a mid-market B2B company. Share is first choices across the direct, paraphrase, budget and scale prompts; rank is within every product named in that category.

Category	Function	Share	Rank	Negative rate	Labels	Quadrant
Workforce scheduling	Core HR and payroll	6%	5 of 94	11%	28	accepted challenger
Workforce management suites	Core HR and payroll	6%	7 of 95	4%	24	accepted challenger
Frontline employee apps	Onboarding and employee experience	0%	17 of 97	10%	10	accepted challenger
Time and attendance	Core HR and payroll	0%	21 of 90	0%	9	under 10 labels · led by UKG Ready at 15%
Workforce planning	Workforce planning and analytics	0%	23 of 89	0%	5	under 10 labels · led by ChartHop at 31%

Movement

This is the first edition on this tier, so no move can be computed for When I Work yet. From the next edition this section shows, per buyer segment, whether its share moved by more than the measured noise floor.

By model

How each model treated When I Work across every prompt where it was named for a mid-market B2B company. Twelve models, six prompts per category.

Model	First choice	Alternative	Mention	Negative	Labels
Claude Haiku 4.5	1	2	2	0	5
GPT-5.4 mini	0	5	0	1	6
Gemini 3.5 Flash	0	1	1	0	2
Perplexity Sonar	0	3	1	0	4
Grok 4.1 Fast	0	4	5	2	11
Mistral Small	2	0	2	0	4
DeepSeek V4 Flash	1	6	4	2	13
Llama 4 Maverick	0	0	4	0	4
Qwen 3.7 Flash	1	6	0	0	7
Kimi K2	0	4	2	0	6
GLM 4.7 FlashX	1	3	5	0	9
MiniMax M2.5	2	1	2	0	5

By framing

Which of the six questions produced the naming. By model says how often; this says asked what. The first-choice count on the right carries the marks of the models that produced it.

FramingLabels by classFirst choices

Direct33 labels1

Paraphrase43 labels12

Comparative49 labels9not counted in share

Budget-constrained50 labels5

Scale-constrained20 labels1

Negative27 labels6not counted in share

First choiceAlternativeMentionNegative222 labels in all, every segment counted; 19 of the 34 first choices count toward share, since the comparative and negative framings do not. The bar is one segment per label class, to scale within the framing.

What the models said for it

Verbatim evidence the judge attached to positive labels.

“I'd suggest starting with When I Work if budget is a concern and you need something that's easy to implement” MiniMax M2.5 · Workforce scheduling · paraphrase prompt · first choice

“start with Zoho People or When I Work... When I Work excels if your primary need is shift scheduling” MiniMax M2.5 · Workforce management sui · budget prompt · first choice

“For most mid-sized B2B companies, When I Work or Homebase are excellent starting points” Mistral Small · Workforce scheduling · paraphrase prompt · first choice

“For the absolute lowest cost, When I Work and Homebase are the most budget-friendly” Mistral Small · Workforce management sui · budget prompt · first choice

And against it

Verbatim evidence attached to negative labels. A warning on a product with few labels is a warning; on a product with many, it is one voice among them.

“Employee Scheduling Tools (7shifts, HotSchedules, When I Work)... caution is about your own operational hygiene.” DeepSeek V4 Flash · Workforce scheduling · negative prompt · soft negative

“When I Work has broad permissions (precise location, camera, Wi-Fi, notifications)” Grok 4.1 Fast · Frontline employee apps · negative prompt · soft negative

“does not appear to offer the same free-plan value as Connecteam” GPT-5.4 mini · Workforce scheduling · budget prompt · soft negative

“you've outgrown basic SMB tools like When I Work's free tier” DeepSeek V4 Flash · Workforce management sui · paraphrase prompt · soft negative

Named alongside

The products named in the same answers as When I Work, over the 222 answers that named it. Took the first choice instead counts the answers where the other product was the first choice and When I Work was named but was not.

ProductSame answerTook the first choice insteadHead to head

Homebase164 of 22249Not in the top three

Deputy158 of 22223Not in the top three

Connecteam132 of 22240Not in the top three

Sling60 of 2226Not in the top three

7shifts47 of 2220Not in the top three

Rippling40 of 2228Not in the top three

UKG Pro37 of 2228Not in the top three

Zoho People35 of 2225Not in the top three

BambooHR32 of 2222Not in the top three

ADP Workforce Now23 of 2223Not in the top three

A head-to-head page exists where both products are in a category's top three. The other rows are the same fact without a page behind them, so they link to the product instead.

What carried it into the answer

The sites and pages cited by the answers that named When I Work. A fact about retrieval, not a lever on the model.

Citations exist only for the models that return a source list, four of the twelve in this edition, so these counts come from 190 of the 222 answers that named When I Work and are not a share of its labels.

Domains cited

peoplemanagingpeople.com106

guideflow.com85

connecteam.com77

forbes.com75

joinhomebase.com70

g2.com51

capterra.com50

learn.g2.com48

softwareadvice.com43

zapier.com41

646 of the 646 domain citations in answers naming When I Work came from somebody else's page.

Pages cited

guideflow.com/blog/workforce-management-software50

peoplemanagingpeople.com/tools/best-workforce-management-software49

zapier.com/blog/best-employee-scheduling-software40

forbes.com/advisor/business/software/best-workforce-management-software28

firsthr.app/compare/core-hr/workforce-management-software27

forbes.com/advisor/business/software/best-employee-scheduling-software27

toolradar.com/guides/best-workforce-management-software26

gusto.com/resources/guides/best-workforce-management-software24

Pages are listed as the models cited them.

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Claim this page

Claiming is free and changes nothing in the data. A claimed page shows a verified contact who is told when each edition publishes and when When I Work's standing changes by more than the noise floor; the right to propose corrections to the vendor table, meaning names the judge wrote that should or should not read as When I Work, applied by version and listed in the change log; and a one-line description supplied by the vendor and marked as such.

It does not get any change to labels, shares or verdicts, any preview, or any say over which quotes appear. A verification link goes to your work email; an address at wheniwork.com is approved on the spot, any other address is reviewed by hand.

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