HR AI Index
September 2026 Edition · The permanent record of this edition. The unqualified address always carries the latest edition.
Index › Talent acquisition › Interview scheduling › Small business › September 2026 Edition

Interview scheduling for small business buyers

Asked as “interview scheduling software”, and as “recruiting coordination tool”, on behalf of a small B2B company. 47 first choices recorded across the direct, paraphrase, budget and scale prompts, twelve models each.
Standing
Calendly
Clear leader
62% of first choices, clear leader.
ShowinginAll 50 categories in the September 2026 Edition →

By buyer segment

The same question asked on behalf of a different buyer. Each standing is computed within its segment; they sit side by side and are never added together.
Small businessCalendly62%Clear leaderThis pageMid-marketCalendly21%ContestedStanding →EnterpriseGoodTime56%Clear leaderStanding →

01The standing

Share is the count of first choices across the direct, paraphrase, budget and scale prompts, over all twelve models, for a small B2B company. Ordered by share.
ProductFirst-choice shareNegative rateLabelsQuadrant
01Calendly62%7%59endorsed leader
02Koalendar11%0%22accepted challenger
03Breezy HR11%5%19accepted challenger
04JazzHR6%8%12accepted challenger
05YouCanBookMe4%0%31accepted challenger
06Setmore2%0%14accepted challenger
07Lever2%27%22criticized challenger
Show the four products at 0%, ordered by negative rate
11ModernLoop0%76%17criticized challenger
09Google Calendar0%67%15criticized challenger
10GoodTime0%62%29criticized challenger
08Greenhouse0%10%10accepted challenger
Bars are the share of first choices, 0 to 100Every product with at least 10 labels here. Every product name links to its vendor page.
Head to head
Calendly vs ModernLoopCalendly vs GreenhouseModernLoop vs Greenhouse

One product takes 62% of first choices here, so the chart would put ten markers in one corner and one at the far edge. The two measurements it plots are columns in the standing above: share, and the negative label rate. Four products carry a negative rate above 25% in this category. Jump to the standing

02What they warned about

Three of twelve models held their first choice under the paraphrase. GPT-5.4 mini, Gemini 3.5 Flash, Perplexity Sonar, Grok 4.1 Fast, Mistral Small, Llama 4 Maverick, Qwen 3.7 Flash, Kimi K2 and MiniMax M2.5 changed. A high negative share on a product with few labels is a warning. A low share on a product with many labels is salience, not sentiment.
GoodTime
62%
18 of 29 labels negative · 11 of 12 models · 7 hard negative
“Some tools, such as GoodTime, are feature-rich but require significant setup time and may be overwhelming for small teams.” Mistral Small, negative prompt
ModernLoop
76%
13 of 17 labels negative · 8 of 12 models · 4 hard negative
“Quote-based/enterprise-only (no free tiers), often $10K+ annually... small businesses face long onboarding and poor value.” Grok 4.1 Fast, negative prompt
Google Calendar
67%
10 of 15 labels negative · 8 of 12 models · 2 hard negative
“**Overly basic calendar tools** like **Google Calendar** if you need self-scheduling, ATS integration, or automated coordination, because they are described as manual and lacking those features.” Perplexity Sonar, negative prompt
Paradox
62%
5 of 8 labels negative · 5 of 12 models · 2 hard negative
“Small organizations may find Paradox too much for their needs” Claude Haiku 4.5, negative prompt

03What they cite

Citations exist only for the models that return a source list: twelve of the twelve in this edition, and all six flagship models on the expanded tier.

Sites the answers cite

63 of 72 answers in this category came back with a source list, from 12 of 12 models: citations where the model returns them, or the search results it consulted. 6 of those lists are Google grounding redirects that name no site and are left out of the counts. 796 links across 163 sites, every framing counted. Ranked by the number of answers carrying the site or page.

hiretruffle.com
43 answers · 57 citations · 10 models
lever.co
vendor site · Lever41 answers · 42 citations · 10 models
selectsoftwarereviews.com
vendor site · Select Software Reviews34 answers · 37 citations · 10 models
candidate.fyi
32 answers · 40 citations · 10 models
youcanbook.me
28 answers · 32 citations · 9 models
peoplemanagingpeople.com
vendor site · People Managing People28 answers · 29 citations · 10 models
metaview.ai
vendor site · Metaview20 answers · 21 citations · 9 models
calendly.com
vendor site · Calendly17 answers · 29 citations · 5 models
cal.com
vendor site · Cal.com15 answers · 17 citations · 7 models
koalendar.com
vendor site · Koalendar14 answers · 22 citations · 6 models
g2.com
13 answers · 28 citations · 7 models
bestrecruitingtools.com
13 answers · 13 citations · 8 models

Pages the answers cite

The ten pages named in the most answers, by full address. A page here is one the models returned with a recommendation, not one the index endorses.

lever.co/insights/best-interview-scheduling-software
40 answers · 10 models
hiretruffle.com/blog/interview-scheduling-tools
36 answers · 10 models
selectsoftwarereviews.com/buyer-guide/interview-scheduling-software
30 answers · 10 models
youcanbook.me/blog/free-interview-schedulers
28 answers · 9 models
candidate.fyi/interview-scheduling-software
26 answers · 10 models
peoplemanagingpeople.com/tools/best-interview-scheduling-software
22 answers · 10 models
metaview.ai/resources/blog/automated-interview-scheduling-tools
20 answers · 9 models
bestrecruitingtools.com/blog/interview-scheduling-software-comparison
13 answers · 8 models
fluentbooking.com/articles/best-interview-scheduling-software
13 answers · 8 models
bizbot.com/blog/top-10-interview-scheduling-tools-2024
12 answers · 6 models

04How they answered

Six framings of the same buying question, each sent to every model in a fresh session with search on. One row per model, so a row shows whether it held its answer under rewording, what it named when cost was the constraint, and what it argued against. Computed from the raw judge labels.
ModelDirect“What is the best interview scheduling software for a small B2B company?”Paraphrase“Which recruiting coordination tool would you recommend to a small business that sells to other businesses?”Comparative“What are the top interview scheduling tools for a small team and how do they differ?”Budget-constrained“What is the best interview scheduling software for a small company with a tight budget?”Scale-constrained“We are a 30 person company evaluating an interview scheduling software. What should we look at?”Negative“Which interview scheduling tools should a small business avoid or be cautious about?”
Claude Haiku 4.5no first choiceno first choiceHeldCalendly, Koalendar
Three alternativesGoodTime, Setmore, YouCanBookMe
Koalendar, YouCanBookMe
Two alternativesMicrosoft Bookings, Setmore
no first choiceagainst: GoodTime, Google Calendar, HireVue, ModernLoop, Paradox, VidCruiter
GPT-5.4 miniCalendly
One alternativeGoodTime
Breezy HR, CalendlyChanged
Two alternativesArrange, Workable
Calendly
Three alternativesDoodle, GoodTime, Paradox
Calendly
One alternativeDoodle
against: GoodTimeno first choicenothing named
Gemini 3.5 FlashCalendly
Eight alternativesAshby, Breezy HR, Google Workspace, Microsoft Bookings, SavvyCal, Workable, YouCanBookMe, candidate.fyi
against: ModernLoopCalendly, WorkableChanged
Three alternativesAshby, Breezy HR, Chili Piper
Arrange, Calendly, YouCanBookMe
Four alternativesBreezy HR, Picktime, Recruiterflow, Workable
against: GoodTime, ModernLoopCalendly, Koalendar
Four alternativesDover, Picktime, Setmore, Zoho Recruit
against: Breezy HRBreezy HR, Calendly
Two alternativesAshby, YouCanBookMe
against: GoodTime, ModernLoop, Paradoxagainst: GoodTime, Microsoft Bookings, ModernLoop, Workday Recruiting
Perplexity SonarCalendly
Two alternativesKoalendar, YouCanBookMe
JazzHRChanged
Two alternativesBreezy HR, Zoho Recruit
Calendly
Three alternativesAppointlet, Koalendar, YouCanBookMe
against: GoodTime, Google Calendar, ModernLoopCalendly
Four alternativesKoalendar, Microsoft Bookings, Setmore, YouCanBookMe
no first choiceagainst: Calendly, GoodTime, Google Calendar, HireVue, ModernLoop, Paradox
Grok 4.1 FastCalendly
Three alternativesDoodle, Koalendar, YouCanBookMe
against: GoodTime, Lever, Recruitee, SavvyCalBreezy HRChanged
Three alternatives100Hires, Dover, Zoho Recruit
Calendly, Koalendar
Two alternativesSavvyCal, YouCanBookMe
against: Acuity SchedulingKoalendar
Three alternativesCalendly, Setmore, YouCanBookMe
against: JazzHR, LeverCalendly
Two alternativesGoodTime, Lever
against: GoodTime, HireVue, Metaview scheduling, ModernLoop, VidCruiter, candidate.fyi
Mistral SmallCalendly
Three alternativesDeputy, Homebase, When I Work
against: LeverBreezy HRChanged
Three alternativesApplicantStack, JazzHR, Zoho Recruit
Calendly
Three alternativesKoalendar, Picktime, YouCanBookMe
against: Google CalendarCalendly
Three alternativesKoalendar, Sign In Scheduling, YouCanBookMe
no first choiceagainst: Clear Company, GoodTime, Lever, ModernLoop, Paradox, Sense, VidCruiter
DeepSeek V4 FlashCalendly
Six alternativesCal.com, Greenhouse, HireMike, Lever, Paradox, Recruitee
against: GoodTime, ModernLoop, PreludeCalendlyHeld
Four alternativesBambooHR, Breezy HR, Gusto, Zoho Recruit
Calendly
Four alternativesKoalendar, Picktime, WhenMeet, YouCanBookMe
Calendly, Koalendar
One alternativeYouCanBookMe
against: GoodTime, Google Calendar, HireVue, ModernLoop, ParadoxCalendly
Three alternativesDoodle, Lever, Recruitee
against: Acuity Scheduling, Calendly, Doodle, GoodTime, Recruitee
Llama 4 MaverickCalendly
Three alternativesDeputy, Homebase, When I Work
no first choiceChangedYouCanBookMe
Four alternativesCalendly, Google Calendar, Koalendar, Picktime
Calendly
Two alternativesKoalendar, YouCanBookMe
Lever
Three alternativesCalendly, GoodTime, Koalendar
against: Calendly, Google Calendar
Qwen 3.7 FlashCalendly
Four alternativesGreenhouse, HubSpot Meetings, Lever, WhenMeet
Breezy HRChanged
One alternativeZoho Recruit
Calendly
Three alternativesBreezy HR, Google Calendar, YouCanBookMe
against: GoodTimeCalendly
Four alternativesBreezy HR, Google Appointment Slots, Microsoft Bookings, Setmore
no first choiceagainst: ClickUp, Deltek, Monday.com, Oracle Taleo, SAP SuccessFactors, Salesforce, Workday Recruiting
Kimi K2Calendly
Three alternativesGreenhouse, JazzHR, Lever
JazzHRChanged
Two alternativesBreezy HR, Workable
Calendly
Five alternativesModernLoop, SavvyCal, Setmore, WhenMeet, YouCanBookMe
Calendly
One alternativeSetmore
against: Google CalendarCalendly
Five alternativesAshby, GoodTime, Koalendar, WhenMeet, candidate.fyi
against: Calendly, GoodTime, Lever, ModernLoop, candidate.fyi
GLM 4.7 FlashXCalendly
Four alternativesCal.com, Greenhouse, Lever, SavvyCal
CalendlyHeld
Three alternativesBreezy HR, JazzHR, YouCanBookMe
Calendly, WhenMeet
Two alternativesKoalendar, YouCanBookMe
against: GoodTimeKoalendar
Three alternativesCalendly, Setmore, YouCanBookMe
against: Acuity Schedulingno first choiceagainst: Acuity Scheduling, GoodTime, Google Calendar, Greenhouse, Lever, Outlook, Workday Recruiting, candidate.fyi
MiniMax M2.5Calendly
Two alternativesCal.com, Lever
JazzHRChanged
Four alternativesCalendly, Google Calendar, Lever, Recruitee
Calendly
Three alternativesAppointlet, Koalendar, YouCanBookMe
against: Google CalendarCalendly, Setmoreagainst: Google CalendarCalendly, YouCanBookMe
One alternativeLever
against: Doodle, GoodTime, ModernLoop, Recruitee, VidCruiter
Bold is the first choiceAlternatives are counted; the count opens them.What the answer argued against

05The record

One row per call: the version string exactly as returned, whether the model searched, sources cited, and latency. Full answer text is in the free responses file. Download the record
Seventy-two rows: every prompt, every model, every answer.
PromptModelVersion stringTime (UTC)SearchedSourcesLatency
Direct recommendationClaude Haiku 4.5claude-haiku-4-5-202510012026-09-17 20:19no04 s
Direct recommendationGPT-5.4 minigpt-5.4-mini-2026-03-172026-09-17 18:37yes35 s
Direct recommendationGemini 3.5 Flashgemini-3.5-flash2026-09-17 20:04yes1522 s
Direct recommendationPerplexity Sonarsonar2026-09-17 19:07yes206 s
Direct recommendationGrok 4.1 Fastspacexai/grok-4.1-fast-non-reasoning via vertex2026-09-17 20:03yes3315 s
Direct recommendationMistral Smallmistral/mistral-small via mistral2026-09-17 20:57yes54 s
Direct recommendationDeepSeek V4 Flashdeepseek/deepseek-v4-flash via fireworks2026-09-17 18:46yes2017 s
Direct recommendationLlama 4 Maverickmeta/llama-4-maverick via bedrock2026-09-17 20:34yes52 s
Direct recommendationQwen 3.7 Flashalibaba/qwen3.7-flash via alibaba2026-09-17 19:58yes846 s
Direct recommendationKimi K2moonshotai/kimi-k2 via novita2026-09-17 21:34yes1428 s
Direct recommendationGLM 4.7 FlashXzai/glm-4.7-flashx via zai2026-09-17 18:07yes2241 s
Direct recommendationMiniMax M2.5minimax/minimax-m2.5 via minimax2026-09-17 19:13yes927 s
ParaphraseClaude Haiku 4.5claude-haiku-4-5-202510012026-09-17 19:17no04 s
ParaphraseGPT-5.4 minigpt-5.4-mini-2026-03-172026-09-17 18:52yes24 s
ParaphraseGemini 3.5 Flashgemini-3.5-flash2026-09-17 17:56yes1625 s
ParaphrasePerplexity Sonarsonar2026-09-17 20:33yes205 s
ParaphraseGrok 4.1 Fastspacexai/grok-4.1-fast-non-reasoning via vertex2026-09-17 19:14yes3216 s
ParaphraseMistral Smallmistral/mistral-small via mistral2026-09-17 21:40yes54 s
ParaphraseDeepSeek V4 Flashdeepseek/deepseek-v4-flash via deepinfra2026-09-17 20:52yes2547 s
ParaphraseLlama 4 Maverickmeta/llama-4-maverick via bedrock2026-09-17 21:05yes53 s
ParaphraseQwen 3.7 Flashalibaba/qwen3.7-flash via alibaba2026-09-17 18:37yes1144 s
ParaphraseKimi K2moonshotai/kimi-k2 via novita2026-09-17 20:13yes1324 s
ParaphraseGLM 4.7 FlashXzai/glm-4.7-flashx via zai2026-09-17 19:10yes2322 s
ParaphraseMiniMax M2.5minimax/minimax-m2.5 via minimax2026-09-17 21:35yes1035 s
ComparativeClaude Haiku 4.5claude-haiku-4-5-202510012026-09-17 19:52yes98 s
ComparativeGPT-5.4 minigpt-5.4-mini-2026-03-172026-09-17 18:16yes810 s
ComparativeGemini 3.5 Flashgemini-3.5-flash2026-09-17 19:44yes1825 s
ComparativePerplexity Sonarsonar2026-09-17 17:59yes206 s
ComparativeGrok 4.1 Fastspacexai/grok-4.1-fast-non-reasoning via vertex2026-09-17 18:14yes3217 s
ComparativeMistral Smallmistral/mistral-small via mistral2026-09-17 18:15yes57 s
ComparativeDeepSeek V4 Flashdeepseek/deepseek-v4-flash via fireworks2026-09-17 18:14yes2423 s
ComparativeLlama 4 Maverickmeta/llama-4-maverick via bedrock2026-09-17 18:56yes53 s
ComparativeQwen 3.7 Flashalibaba/qwen3.7-flash via alibaba2026-09-17 19:01yes925 s
ComparativeKimi K2moonshotai/kimi-k2 via novita2026-09-17 17:56yes1445 s
ComparativeGLM 4.7 FlashXzai/glm-4.7-flashx via zai2026-09-17 18:49yes22163 s
ComparativeMiniMax M2.5minimax/minimax-m2.5 via minimax2026-09-17 18:23yes515 s
Budget constrainedClaude Haiku 4.5claude-haiku-4-5-202510012026-09-17 20:56yes98 s
Budget constrainedGPT-5.4 minigpt-5.4-mini-2026-03-172026-09-17 20:11yes25 s
Budget constrainedGemini 3.5 Flashgemini-3.5-flash2026-09-17 19:29yes1820 s
Budget constrainedPerplexity Sonarsonar2026-09-17 18:13yes205 s
Budget constrainedGrok 4.1 Fastspacexai/grok-4.1-fast-non-reasoning via vertex2026-09-17 18:15yes1915 s
Budget constrainedMistral Smallmistral/mistral-small via mistral2026-09-17 21:30yes55 s
Budget constrainedDeepSeek V4 Flashdeepseek/deepseek-v4-flash via fireworks2026-09-17 18:34yes1417 s
Budget constrainedLlama 4 Maverickmeta/llama-4-maverick via bedrock2026-09-17 18:47yes52 s
Budget constrainedQwen 3.7 Flashalibaba/qwen3.7-flash via alibaba2026-09-17 21:29no024 s
Budget constrainedKimi K2moonshotai/kimi-k2 via novita2026-09-17 18:36yes920 s
Budget constrainedGLM 4.7 FlashXzai/glm-4.7-flashx via zai2026-09-17 19:32yes2264 s
Budget constrainedMiniMax M2.5minimax/minimax-m2.5 via minimax2026-09-17 19:06yes511 s
Scale constrainedClaude Haiku 4.5claude-haiku-4-5-202510012026-09-17 19:58no05 s
Scale constrainedGPT-5.4 minigpt-5.4-mini-2026-03-172026-09-17 18:20no05 s
Scale constrainedGemini 3.5 Flashgemini-3.5-flash2026-09-17 19:57yes1525 s
Scale constrainedPerplexity Sonarsonar2026-09-17 20:10yes2011 s
Scale constrainedGrok 4.1 Fastspacexai/grok-4.1-fast-non-reasoning via vertex2026-09-17 21:31yes119 s
Scale constrainedMistral Smallmistral/mistral-small via mistral2026-09-17 19:48no06 s
Scale constrainedDeepSeek V4 Flashdeepseek/deepseek-v4-flash via fireworks2026-09-17 20:52yes1012 s
Scale constrainedLlama 4 Maverickmeta/llama-4-maverick via bedrock2026-09-17 17:52yes55 s
Scale constrainedQwen 3.7 Flashalibaba/qwen3.7-flash via alibaba2026-09-17 19:52no034 s
Scale constrainedKimi K2moonshotai/kimi-k2 via novita2026-09-17 19:52yes924 s
Scale constrainedGLM 4.7 FlashXzai/glm-4.7-flashx via zai2026-09-17 20:03yes1017 s
Scale constrainedMiniMax M2.5minimax/minimax-m2.5 via minimax2026-09-17 19:36yes527 s
Negative framingClaude Haiku 4.5claude-haiku-4-5-202510012026-09-17 20:40yes1310 s
Negative framingGPT-5.4 minigpt-5.4-mini-2026-03-172026-09-17 18:31no05 s
Negative framingGemini 3.5 Flashgemini-3.5-flash2026-09-17 22:07yes2053 s
Negative framingPerplexity Sonarsonar2026-09-17 20:41yes208 s
Negative framingGrok 4.1 Fastspacexai/grok-4.1-fast-non-reasoning via vertex2026-09-17 20:06yes3718 s
Negative framingMistral Smallmistral/mistral-small via mistral2026-09-17 18:53yes1211 s
Negative framingDeepSeek V4 Flashdeepseek/deepseek-v4-flash via fireworks2026-09-17 20:55yes2230 s
Negative framingLlama 4 Maverickmeta/llama-4-maverick via bedrock2026-09-17 21:24yes53 s
Negative framingQwen 3.7 Flashalibaba/qwen3.7-flash via alibaba2026-09-17 18:52no035 s
Negative framingKimi K2moonshotai/kimi-k2 via novita2026-09-17 18:58yes2832 s
Negative framingGLM 4.7 FlashXzai/glm-4.7-flashx via zai2026-09-17 21:26yes2151 s
Negative framingMiniMax M2.5minimax/minimax-m2.5 via minimax2026-09-17 20:59yes2029 s

Normalization in this category

Every judgment call made between the raw labels and the numbers above, listed so it is visible and reversible.

Category-scoped readings
Acuity read as Acuity Scheduling
HubSpot read as HubSpot Meetings
Workday read as Workday Recruiting
Unresolved, counted raw
Clear Company
Deltek
Google Appointment Slots
Interview Mocha
Lime
Metaview scheduling
ScheduleOnce
Xignia
Zcal
Discontinued, still offered
No shut-down product was recommended here.

Also in talent acquisition

The other categories of this function, with the leader in each.
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